Upper Hunter Conservatorium of Music

Terms and Conditions of Hire

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The Upper Hunter Conservatorium of Music (UHCM) is the largest cultural organisation in the Upper Hunter. Founded in 1997, we have more than 20 staff teaching right across the region. The Conservatorium has helped children and adults reach their musical goals for almost 20 years.

Our new purpose-built facility is the first newly designed performing arts facility in the Upper Hunter. This venue, in the heart of Muswellbrook and the Upper Hunter region, has spaces for administration, teaching and performances.

The Upper Hunter Conservatorium is also a major events centre. Our premier function rooms are now available for hire for both small and large groups.

Hiring Information

This hiring information pack provides a broad range of information for all potential hirers. A variety of rooms and spaces are available.

Once an initial enquiry progresses, the potential hirer will be provided with the Terms and Conditions of Hire relating to their particular style of event.

If you require further information before progression of your enquiry, please contact the Administration Manager.

Rooms and Spaces Available for Hire

Booking and Payment Terms

Please direct your enquiry to the UHCM Administration Manager. You will be asked to complete a Room Hire Enquiry Form and you will be provided with a written quotation.

A deposit of 50% of the cost of the room hire quotation will be payable and you will be required to return a signed copy of the Hire Agreement. The balance of the fee must be received by the UHCM no later than 3 days prior to the event taking place.

The deposit will be refunded only if a cancellation is received in writing 14 days prior to the booking date less a Cancellation Fee.

Community Hiring

A low-cost Not-for-profit Rate is available for community organisations. Please see Fees and Charges below or contact us for more information.

Private and Corporate Hiring

All private and corporate hirers will be charged the Standard Rate for all rooms at UHCM. Bookings outside of usual office hours will be a minimum of 2 hours and the hourly rate will be charged for extra time thereafter. Please note that UHCM charges the full hourly rate for additional time beyond a designated booking. Pro-rata rates for part of an hour do not apply.

A cleaning fee may be included in your quotation. Any additional cleaning required will be charged accordingly at the discretion of the Director.

The full list of room and staffing rates can be found in the Fees and Charges section below.

Catering

The Upper Hunter Conservatorium does not have a commercial kitchen on site. We have glassware, crockery, tables and urns available for hire. Please contact us for further information.

Staffing Requirements

Hirers must appreciate that we are an educational facility, and priority will be given to the needs of students and teachers during usual teaching hours.

For bookings outside of usual office hours (Mon-Fri 9am -5pm), a designated UHCM Site Attendant or Staff Member must be on-site. (Please see Fees and Charges below.)

Insurance

The hirer must hold public liability insurance of no less than $20,000,000. All hirers must provide a certificate of currency as proof of cover before an event is allowed to proceed. A copy of this document must be returned to UHCM together with a signed copy of the Hire Agreement.

Muswellbrook Shire Council may be able to provide insurance cover for some community groups. Hirers should contact Council directly for more information.

service of alcohol

Upper Hunter Conservatorium of Music Liquor Licence can only be utilised by hirers of the premises under the following conditions only:

  • Liquor can only be consumed if complimentary to participants and a person or persons with a valid RSA is present

Consistent with the licensing conditions, the licensee must be present to supervise sales of alcohol. In the case of the Upper Hunter Conservatorium of Music Liquor License

  • Hirers of the premises wishing to sell alcohol under the Upper Hunter Conservatorium of Music Liquor Licence will be required to pay $60 per hour for the Licensee’s attendance and supervision

  • As the holder of the Liquor Licence, Upper Hunter Conservatorium of Music should receive 15% of takings from sales of alcohol.

FEES AND CHARGES

The 2019 Fees and Charges for room hire are available here.